University Committee Policy

AUDIENCE

This policy applies to the entire Thomas More Community.

PURPOSE STATEMENT

University Committees help provide direction for the University to achieve operational and strategic goals.  The Policy on University Committees prescribes how University Committees are established, maintained, and dissolved. 

DEFINITIONS

University Committee – A University Committee

• addresses significant or strategic university-wide issues,
• is comprised of representative constituencies, and
• collaborates, shares information, and refers recommendations to the President or designee as defined in the Committee charge.

Standing University Committee – A Standing University Committee addresses an ongoing significant or strategic issue

Special or Ad hoc University Committee – A Special or Ad hoc University Committee is appointed as needed to deal with a specific and nonrecurring issue and is discharged with the completion of their report

THE POLICY

Section 1: Establishment of University Committees

The President approves the creation of university committees.  Members of the President’s Cabinet provide the President with recommendations concerning the composition and charge for each committee.  The President oversees the committee or assigns a designee, typically a Vice President, the Provost, or other administrator.   The President or designee establishes the charge, selects a Committee Chair, and determines the composition of the committee based on employee preference and position.

The Faculty is entitled to voting representation on all university committees whose activities fall within the areas of Faculty involvement as described in the Faculty Constitution.  Faculty appointments to university committees are governed by the Faculty Constitution.  Staff members are appointed at the approval of the area Vice President or Provost.  Student Government Association will recommend student representatives to be approved by the Dean of Students.

Section 2: Standing University Committees

• AI Committee
• Administrative Council
• Athletic Compliance Committee
• Athletics Oversight Committee
• Benefits Committee
• CARES (Concerns, Assessment, Responses, Education) Team
• Catholic Identity Committee
• Compliance Committee
• Crisis Management Team
• Environment and Aesthetics Committee
• Gender Equity Committee
• Internal User Group
• Institutional Animal Care and Use Committee
• Institutional Assessment Committee
• Institutional Review Board
• Saints Serve Committee
• Space Utilization Committee
• Strategic Enrollment Management
• Student Success Committee
• Sustainability Committee

Section 3: Maintenance of University Committees

The President or designee is responsible for maintenance of the university committee.  A general principle of member rotation should be maintained.  The President or designee may establish subcommittees at the recommendation of the Committee Chair.  At the end of each academic year, each university committee submits an annual report to the President or designee.  The annual report must also be submitted to university archives according to university procedure.

Section 4: Dissolution of University Committees

Standing University Committees may be dissolved by the President at the recommendation of the Committee Chair or designee.  Special or Ad hoc University Committees are dissolved upon completion of the charge and submission of a final report.  The President reserves the right to postpone, deny, or dissolve a university committee at any time with reasonable purpose and notice.

RELATED POLICIES AND APPLICABLE LEGAL OR ACCREDITATION STANDARDS

Faculty Constitution

PROCEDURES

The Committee Chair must submit a University Committee Charge form to the President or designee to finalize the establishment of the University Committee.  A copy will also be submitted to university archives according to university procedure.

REFERENCING THE POLICY

None

HISTORY

APPROVALS

President Joseph Chillo, August 12, 2019